Notice for your staff
Last updated September 27, 2026
The short version
- When you schedule your team in Cortado, you are recording information about them, and they should know what.
- This note says exactly what Cortado records, in plain English. Fill in your shop's name and who to ask.
- Copy it into your group chat or handbook, or print it and pin it up by the schedule.
This box is a summary, not the agreement. Everything below it is.
Give this to everyone you add in Cortado, and to new starters when they join. It matches what the app records; if you don't enter something it mentions, like pay rates, you can delete that line.
What [Your shop] records about you in Cortado [Your shop] uses Cortado, an app for running the shop, to plan the schedule, keep track of stock, and keep the food-safety records the health department asks for. What is recorded about you - Your name, as the shop enters it, and your role. - Your shifts, and the days and hours you say you can work. - If the shop uses the time clock: when you clock in and out and take breaks, exactly as you tap. If a time is corrected, the original, the change, who made it and why are all kept. - Your share of the tip pool, and the hours it's based on. - Your hourly rate, if the shop enters it, to estimate labor cost. - Your employment type, most hours a week, start date, and, if you are under 18, your age band (not your birth date), so the schedule follows the rules on hours. - Any notes the shop adds for scheduling. - Your name on the stock counts, waste, temperature checks and checklists you record, because that is what makes them records an inspector will accept. What is not recorded Your address, phone number, Social Security number, bank details or immigration documents. Cortado has no place for them. Who can see it The owner and managers of [Your shop]. Cortado stores it for the shop as a service provider, and does not sell it, share it for advertising, or use it for anything else. If the shop connects Google Calendar, your shifts appear on that calendar. How long it is kept While you work here. Your name stays on the records you made after you leave, because they are the shop's audit trail. Time and tip records are kept for at least three years, as the law requires. Your choices You can ask to see what is recorded about you, or to have something corrected. Ask [the owner or manager, and how to reach them].
A note on the law
Most small shops aren't covered by the California Consumer Privacy Act's rules for employee data, which apply to larger businesses. Telling your staff what you record is still good practice, costs nothing, and heads off the question before anyone asks it. This page isn't legal advice; if you are unsure what applies to you, an employment lawyer can tell you quickly. How Cortado handles this data for you is in the data processing addendum.
Questions about any of this? Email sen@cortado.services and a person will answer.